Privacy Policy

Effective Date: 15 May 2026

Last Updated: 17 June 2026

Biologica Aid Limited (Bio Aid Ltd.) is committed to ensuring the highest standards of privacy, confidentiality, and data protection across all of its digital platforms, including its official website, manuscript submission systems, peer review environments, editorial management tools, and associated communication systems. This Privacy Policy has been developed to clearly explain how personal data is collected, processed, stored, shared, protected, and retained when users interact with Bio Aid Ltd. services.

In the modern digital publishing ecosystem, personal data is an essential component of academic communication and research dissemination. Bio Aid Ltd. recognizes that authors, reviewers, editors, readers, and institutional partners entrust the organization with sensitive personal and professional information. Therefore, Bio Aid Ltd. applies strict safeguards to ensure that such data is handled responsibly, ethically, and transparently.

This policy is aligned with globally accepted data protection principles, including lawfulness, fairness, transparency, purpose limitation, data minimization, accuracy, storage limitation, integrity, and confidentiality. It is also designed to support academic publishing integrity by ensuring that all data processing activities remain strictly necessary and proportionate.

By using the Bio Aid Ltd. website or submitting any information through its systems, users acknowledge that they have read, understood, and agreed to this Privacy Policy. If a user does not agree with any part of this policy, they must discontinue use of Bio Aid Ltd. services immediately.

Scope of this privacy policy

This Privacy Policy applies to all services operated by Biologica Aid Limited, including but not limited to journal websites, editorial systems, manuscript submission portals, reviewer dashboards, communication tools, and archival databases.

It applies to all categories of users, including:

Authors submitting manuscripts or revisions
Peer reviewers evaluating manuscripts
Editors and editorial board members
Website visitors accessing public content
Institutional users and administrators
Subscribers and communication recipients

The policy covers all forms of data collected through digital interactions, including website usage, email communication, submission systems, and automated analytics systems.

This Privacy Policy does not apply to third-party websites or external platforms that may be linked to Bio Aid Ltd. pages. Users are strongly encouraged to review the privacy policies of any external websites they visit, as Bio Aid Ltd. does not exercise control over such systems and is not responsible for their data handling practices.

Categories of data collected

Biologica Aid Limited collects and processes only the minimum amount of personal data necessary to support academic publishing operations, editorial workflows, and system functionality. The types of data collected are categorized below in a structured manner.

Personal identification data

Personal identification data includes information that directly identifies an individual user. This may include:

Full legal name, including first name, middle name, and surname
Institutional affiliation, department, and position
Email address used for communication and account access
Telephone or mobile number where provided voluntarily
Postal address, city, region, and country
ORCID iD or other academic identifiers

This data is essential for establishing user identity within the editorial system, ensuring accurate attribution of scholarly work, and enabling effective communication between authors, reviewers, and editors.

Academic and professional data

Bio Aid Ltd. collects academic and professional information necessary for peer review allocation and editorial decision-making. This may include:

Academic qualifications and degrees obtained
Research interests and subject classifications
Publication history, citations, and bibliographic records
Editorial positions, peer review experience, and memberships
Institutional roles and employment information

This category of data ensures that manuscripts are handled by appropriately qualified experts and supports the integrity of the peer review process.

Manuscript and submission data

When authors submit manuscripts, Bio Aid Ltd. collects and stores all related content, including:

Full manuscript text, abstracts, and keywords
Figures, tables, images, and graphical content
Supplementary files such as datasets, multimedia, or appendices
Reference lists and citations
Revision files and response-to-reviewer documents
Ethical approval statements and funding disclosures

This information forms part of the permanent scholarly record and is essential for publication, indexing, and archiving purposes.

Technical and system data

When users access Bio Aid Ltd. platforms, certain technical information is collected automatically for security and performance optimization purposes. This includes:

Internet Protocol (IP) address
Browser type, version, and configuration
Device type and operating system
Time and date of access
Pages visited and navigation patterns
Session duration and interaction logs

This information is used to improve system stability, monitor security threats, and optimize user experience.

Communication data

Bio Aid Ltd. maintains records of communications exchanged through its systems. This includes:

Emails sent to and from editorial offices
Reviewer comments and editorial feedback
Author correspondence during revision cycles
Customer support inquiries and responses

Such records are essential for maintaining transparency and accountability in editorial processes.

Purpose of data collection and processing

Personal data collected by Bio Aid Ltd. is used exclusively for legitimate academic, editorial, and operational purposes. These include:

Manuscript processing and publication

Data is required to manage submission workflows, assign editors and reviewers, track manuscript progress, and prepare accepted manuscripts for publication.

Peer review administration

Reviewer and author data is used to ensure proper assignment of manuscripts to qualified experts, maintain confidentiality, and facilitate structured review processes.

Editorial communication

Bio Aid Ltd. uses personal data to communicate editorial decisions, revision requests, publication updates, and administrative notices.

Research integrity and ethical oversight

Data may be processed to detect plagiarism, prevent duplicate submissions, identify conflicts of interest, and ensure adherence to ethical publishing standards.

System security and fraud prevention

Technical data is used to detect unauthorized access attempts, prevent cyberattacks, and ensure the integrity of Bio Aid Ltd. digital infrastructure.

Legal compliance

In certain cases, Bio Aid Ltd. may process data to comply with applicable laws, regulations, or legal obligations.

Legal basis for data processing

Bio Aid Ltd. processes personal data under one or more of the following legal bases:

Explicit consent provided by users during registration or submission
Contractual necessity for manuscript processing and publication services
Legitimate interests in maintaining academic integrity and system functionality
Compliance with legal and regulatory requirements

Where processing is based on consent, users may withdraw consent at any time; however, withdrawal may affect the ability to continue certain services.

Bio Aid Ltd. does not sell, lease, or commercially distribute personal data. However, limited data sharing is necessary for academic publishing operations.

Personal data may be shared with:

Editors-in-chief and associate editors
Peer reviewers assigned to manuscripts
Editorial staff and production teams

All such sharing is conducted under strict confidentiality obligations.

External service providers

Bio Aid Ltd. may use third-party services for:

Hosting and cloud storage infrastructure
Manuscript submission and editorial systems
Plagiarism detection and research integrity tools
Indexing, archiving, and dissemination platforms

These providers are contractually required to maintain confidentiality and comply with data protection standards.

Legal and regulatory disclosure

Personal data may be disclosed if required by law, legal proceedings, or governmental authority, or to protect the rights, safety, and integrity of Bio Aid Ltd. systems and users.

Data storage and security measures

Bio Aid Ltd. implements robust technical and organizational safeguards to protect personal data. These measures include encryption technologies, secure servers, firewalls, access restrictions, authentication controls, and continuous monitoring systems. Access to personal data is strictly limited to authorized personnel who require such access for operational purposes. All staff members are bound by confidentiality agreements. Data is retained only for as long as necessary for its intended purpose. Once no longer required, data is securely deleted or anonymized in accordance with internal retention schedules. Despite strong security measures, no electronic system is completely immune to risk. Users acknowledge that data transmission over the internet carries inherent risks.

Cookies and similar technologies

Bio Aid Ltd. uses cookies and similar tracking technologies to enhance functionality and improve user experience. Cookies may serve purposes such as:

Maintaining user login sessions
Storing user preferences
Analyzing website traffic and usage trends
Enhancing security and fraud prevention mechanisms

Users may disable cookies through browser settings, but this may limit certain website functionalities.

User rights and data control

Users have rights over their personal data depending on applicable legal frameworks. These rights may include:

Access to personal data held by Bio Aid Ltd.
Correction of inaccurate or incomplete data
Deletion of data where legally permissible
Restriction of processing activities
Objection to certain forms of processing
Data portability in applicable cases

All requests must be verified for identity protection and may be subject to legal or editorial limitations, particularly for published academic records that form part of the scholarly archive.

Data retention policy

Bio Aid Ltd. retains personal data only for as long as necessary to fulfill academic, editorial, and legal obligations. Manuscript data, peer review records, and publication metadata may be retained indefinitely as part of the permanent scholarly record to ensure academic transparency and reproducibility. Other forms of data, including communication logs and system usage records, are retained for limited periods before being securely deleted or anonymized.

International data transfers

Due to the global nature of academic publishing, personal data may be transferred across international borders for editorial processing, storage, and dissemination purposes. When such transfers occur, Bio Aid Ltd. ensures appropriate safeguards are implemented to maintain data protection standards equivalent to recognized international frameworks.

Users acknowledge that their data may be processed in jurisdictions outside their country of residence.

Third-party services and dependencies

Bio Aid Ltd. relies on selected third-party providers for operational efficiency, including manuscript management systems, hosting infrastructure, analytics platforms, and indexing services. These providers are carefully selected and required to comply with strict confidentiality, security, and data protection obligations. However, Bio Aid Ltd. is not responsible for the independent privacy practices of external websites linked through its platform.

Children’s privacy protection

Bio Aid Ltd. services are intended strictly for academic and professional users. Individuals under the age of 18 are not permitted to use Bio Aid Ltd. systems or submit personal data.

If such data is inadvertently collected, it will be immediately deleted upon discovery.

Data breach response and notification

In the event of a data breach, Bio Aid Ltd. will promptly initiate containment, investigation, and mitigation procedures. Where required by law, affected individuals and relevant authorities will be notified without undue delay.

Preventive cybersecurity measures are continuously updated to minimize risks and strengthen system resilience.

Policy updates and amendments

Bio Aid Ltd. reserves the right to update this Privacy Policy at any time to reflect changes in legal requirements, technological developments, or operational practices.

All updates will be published on the official website with a revised effective date. Users are encouraged to review the policy periodically.

Ethical commitment and institutional responsibility

Bio Aid Ltd. is committed to maintaining ethical standards in all aspects of data handling and academic publishing. Personal data is treated with strict confidentiality and used solely for legitimate academic purposes.

All editorial and administrative personnel are trained in data protection principles and ethical publishing practices.

Contact information Users may contact Biologica Aid Limited for any privacy-related inquiries, including data access requests, corrections, complaints, or clarifications. Official contact details are available on the Bio Aid Ltd. website.